At Potomac Heights Christian Academy we strive to make the transition to our institution as simple and easy as possible. For your convenience we have provided a downloadable version of our admissions application and are available to answer any questions or concerns you may have as you move towards improving the quality of your child’s education.

Being a student of this Academy is a privilege, not a right. Only those who meet the set qualifications of the Academy and whom we can assist in growing in Christ will be considered for admission at PHCA. All prospective K2 students must be 2 years old by September 1; K3 students must be 3 years old by September 1; K4 students must be four years old by September 1; K5 students must be five years old by September 1.

The Board of Directors and the Administrator may refuse to admit a student with severe disciplinary, psychological problems, or learning deficiencies.

ALL prospective students are placed on a waiting list until the following application process is completed:

(1) Grade Level Testing (ACSI standards/A Beka Entrance Exams)
All prospective students will be tested for admission to the requested grade level by the administration. Successful completion of this test, with a passing grade, will allow the application process to proceed. Parents/Guardians will be notified of the test results upon their review.

(2) Space Availability
The goal for each class grade is to maintain a teacher-student ratio that is suitable for each grade level and classroom size. These ratios are maintained in order to enhance classroom participation and performance. Should a classroom become “full,” prospective students will be placed on a waiting list pending an opening in an already established class or the addition of a new class.

(3) Records
All application forms and their accompanying signatures and signatures of a Notary Public must be turned in to the Academy office. Copies of immunization records,  and birth certificate are mandatory. Until all necessary forms are completed, a child will not be admitted to the Academy.

The non-refundable registration fee is due when the student applies to attend the Academy.

(4) Behavior/Conduct
Each transfer student must provide contact information from their previous school (name, address, phone number, etc.) so that the administration can request information (by phone or letter) to ascertain if the student’s prior conduct is appropriate for PHCA. Students who have been expelled from another school will not be accepted at PHCA.

Upon satisfactory completion of this process, the Academy administration will meet with the parents and student(s) to review the Parent/Student Handbook and welcome the family as part of PHCA (if they did not participate in the Parent Orientation Night offered before the beginning of each school year).

All students must perform satisfactorily in academics and exhibit exemplary behavior during the first 30 school days (probationary period). At the end of the probationary period, the student’s status will be reviewed. Any problems in either of these areas will be reported to the Administrator’s office for further action.


  • At PHCA we strive to be one of the leading preschool programs in the area with a goal to provide a Christian environment that is also academically competitive. We structure our day to ensure that our students are learning in every activity that they do. Our curriculum is aligned to Maryland Preschool standards for K4 and is adapted for our K3 and K2 program, and is grounded in biblical teaching and offers a biblical worldview.
  • To ensure that all students are given the individualized attention when structuring their learning, we would like to see all of our new preschoolers prior to the start of school and evaluate their current educational level.  Please call the office to schedule an evaluation. (You must be an enrolled student to schedule an evaluation)


  • The purpose of our evaluation is not to determine entrance to the program, but rather to ensure students are given the education they need at their individual levels.
  • What we will be observing is not limited to academic development, but also social maturity, self-control, communication, and self-awareness.  Our program demands specific things from each level of students, and we want to ensure that all of our students are placed appropriately to ensure a successful year.

Prior to Evaluation Day:

  • Review the sample observation sheet to familiarize yourselves with some of the questions we will be asking.
  • Familiarize your child to the process of sitting at the table to complete tasks, answering questions from a “stranger”, and communicate with them what the evaluation day will look like.

On Evaluation Day:

  • Please ensure your child is fed and alert. Please do not schedule your evaluation right after or before a scheduled nap.
  • Parents are welcome to observe the evaluation from a distance.
  • Upon arrival, parents and child will check into the office and receive a visitor’s badge. Then your child will be introduced to Mrs. Williams and their preschool teacher.
  • Parents may escort their child to the evaluation room then will be asked to exit. The evaluation room will most likely be a large open space with a student sized table, chair, and materials arranged in the middle.
  • Parents may then observe the evaluation from the seating reserved for parents. This observation area is designed to ensure the student is not distracted by the parent’s presence and to ensure that the evaluation is conducted without parent suggestion. In some cases the observation area may not allow visibility but parents will still be able to hear the evaluation being conducted, and are allowed to check in periodically.
  • The evaluation should take a minimum of 35 minutes to 50 minutes depending on student ability, interest, and attention.
  • There will be plenty of opportunity for students to move and be active, bathroom and water breaks whenever needed. We only ask that interruptions be limited.

After Evaluation Day:

  • Parents will receive the results of the evaluation within 5 days of the appointment. The results will consist of a more qualitative summary with an overall numerical score. This score in no way identifies your child’s ranking compared to other students, but rather communicates the areas of strength and areas in need of improvement.
  • If a child appears to be able to perfect the given evaluation, the next level evaluation will be given during the same evaluation.
  • The Principal and preschool teachers will then determine placement of students in classrooms.
  • By the 21st of August, all parents will receive their classroom assignments and teacher names.
  • All families are then invited to the Open House to meet with the teacher and discuss any further questions.